List, change or delete external formula references (links)
2002-05-20 Workbooks 0 214
With the macros below you can find and delete formulas in cells that refers to other workbooks. The macros doesn't find all external references since they only look in the worksheet formulas.
Sub DeleteOrListLinks() Dim i As Integer If ActiveWorkbook Is Nothing Then Exit Sub i = MsgBox("YES: Delete external formula references" & Chr(13) & _ "NO: List external formula references", _ vbQuestion + vbYesNoCancel, "Delete or list external formula references") Select Case i Case vbYes DeleteExternalFormulaReferences Case vbNo ListExternalFormulaReferences End Select End Sub Sub DeleteExternalFormulaReferences() Dim ws As Worksheet, AWS As String, ConfirmReplace As Boolean Dim i As Integer, OK As Boolean If ActiveWorkbook Is Nothing Then Exit Sub i = MsgBox("Confirm all replacements of external formula references with values?", _ vbQuestion + vbYesNoCancel, "Convert external formula references") ConfirmReplace = False If i = vbCancel Then Exit Sub If i = vbYes Then ConfirmReplace = True AWS = ActiveSheet.Name Application.ScreenUpdating = False For Each ws In ActiveWorkbook.Worksheets OK = DeleteLinksInWS(ConfirmReplace, ws) If Not OK Then Exit For Next ws Set ws = Nothing Sheets(AWS).Select Application.ScreenUpdating = True End Sub Private Function DeleteLinksInWS(ConfirmReplace As Boolean, ws As Worksheet) As Boolean Dim cl As Range, cFormula As String, i As Integer DeleteLinksInWS = True If ws Is Nothing Then Exit Function Application.StatusBar = "Deleting external formula references in " & ws.Name & "..." ws.Activate For Each cl In ws.UsedRange cFormula = cl.Formula If Len(cFormula) > 0 Then If Left$(cFormula, 1) = "=" Then If InStr(cFormula, "[") > 1 Then If Not ConfirmReplace Then cl.Formula = cl.Value Else Application.ScreenUpdating = True cl.Select i = MsgBox("Replace the formula with the value?", _ vbQuestion + vbYesNoCancel, _ "Replace external formula reference in " & _ cl.Address(False, False, xlA1) & " with the cell value?") Application.ScreenUpdating = False If i = vbCancel Then DeleteLinksInWS = False Exit Function End If If i = vbYes Then On Error Resume Next ' in case the worksheet is protected cl.Formula = cl.Value On Error GoTo 0 End If End If End If End If End If Next cl Set cl = Nothing Application.StatusBar = False End Function Sub ListExternalFormulaReferences() Dim ws As Worksheet, TargetWS As Worksheet, SourceWB As Workbook If ActiveWorkbook Is Nothing Then Exit Sub Application.ScreenUpdating = False With ActiveWorkbook On Error Resume Next Set TargetWS = .Worksheets.Add(Before:=.Worksheets(1)) If TargetWS Is Nothing Then ' the workbook is protected Set SourceWB = ActiveWorkbook Set TargetWS = Workbooks.Add.Worksheets(1) SourceWB.Activate Set SourceWB = Nothing End If With TargetWS .Range("A1").Formula = "Sequence" .Range("B1").Formula = "Cell" .Range("C1").Formula = "Formula" .Range("A1:C1").Font.Bold = True End With For Each ws In .Worksheets If Not ws Is TargetWS Then ListLinksInWS ws, TargetWS End If Next ws Set ws = Nothing End With With TargetWS .Parent.Activate .Activate .Columns("A:C").AutoFit On Error Resume Next .Name = "Link List" On Error GoTo 0 End With Set TargetWS = Nothing Application.ScreenUpdating = True End Sub Private Sub ListLinksInWS(ws As Worksheet, TargetWS As Worksheet) Dim cl As Range, cFormula As String, tRow As Long If ws Is Nothing Then Exit Sub If TargetWS Is Nothing Then Exit Sub Application.StatusBar = "Finding external formula references in " & ws.Name & "..." For Each cl In ws.UsedRange cFormula = cl.Formula If Len(cFormula) > 0 Then If Left$(cFormula, 1) = "=" Then If InStr(cFormula, "[") > 1 Then With TargetWS tRow = .Range("A" & .Rows.Count).End(xlUp).Row + 1 .Range("A" & tRow).Formula = tRow - 1 .Range("B" & tRow).Formula = ws.Name & "!" & cl.Address(False, False, xlA1) .Range("C" & tRow).Formula = "'" & cFormula End With End If End If End If Next cl Set cl = Nothing Application.StatusBar = False End Sub